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Washington State University
The Gene and Linda Voiland School of Chemical Engineering and Bioengineering

VSCEB Purchasing Procedures and FAQs

VSCEB Purchases Staff Contacts

  • Primary Contact: vsceb.purchasing@wsu.edu
  • Malena Braatne-Millstein, m.braatne@wsu.edu, 509-335-3151
  • Submit Workday requisitions by 11:30am to have order processed same day.
  • Email Malena with any purchase related or order status questions.

Secondary Contacts

Purchasing Goods or Services

  • Create a Requisition in Workday following these instructions.
  • If you do not have Workday access/cannot enter a requisition, please ask another student/faculty member to enter and email Sam Bailey samantha.bailey@wsu.edu.
  • If you do not hear from the Department Buyer within 24 hours of when the requisition was submitted in Workday, please email vsceb.purchasing@wsu.edu.
  • All Laptop and Computer purchases must be approved by VCEA IT Helpdesk before a purchase is made, please submit a ticket either by emailing support.vcea@wsu.edu or using the VCEA IT Support portal. Once the computer arrives, VCEA IT Helpdesk will receive the item first before releasing to the purchaser.
  • All purchases will first arrive at WSU Central Receiving and will typically be delivered to Wegner 105 the following day. You will receive an email when the package has arrived in Wegner 105 office.
  • For any purchase related questions or order status requests, please email m.braatne@wsu.edu.

Purchase Orders

  • Tax Exemptions, complete this form (no need to sign the form).
  • Contracts Requiring a Signature
  • Fabricated Equipment
  • Large Equipment
  • Send email with any necessary documentation/information to m.braatne@wsu.edu.

IRI Payments

  • Internal payments sent to other WSU departments (except for WSU University Stores).
  • Send any requests/documentation to m.braatne@wsu.edu.

Reimbursement Requests

  • A purchase/charge that was paid from personal funds and requesting reimbursement.
  • Send an email to m.braatne@wsu.edu with the receipt, description of the purchase and what budget this will be charged to.

Shipping

  • FedEx is preferred carrier and we have special contracted rates.
  • To request a FedEx label – contact Malena, Nicole or Tucson.
  • Shipped out with dry ice or UPS – WSU E-Forms; sent request to m.braatne@wsu.edu
  • Any samples to ship out – call Ryan Schwager at 509-432-3869 to ensure the items are non-hazardous. If we do not follow protocols, there can be serious repercussions.

FAQ/Unique Scenarios

  • Any purchases that ship from China will be subject to tariff taxes when the item arrives at customs port. DHL/Shipping carrier will contact us requesting to pay for these taxes before they deliver the package. If we don’t pay in a timely manner the item will be returned to sender. Please see China Import Tariffs for more information. Please note this charge can be very high as it is 25% of the cost of the item.
  • Any gas cylinders being purchased including custom cylinders, please use WSU University Stores as the vendor (unless an exemption is made). Gas cylinders will be delivered to the Wegner loading dock/gas storage area in the back of the building.
  • Any purchases made that need to be kept cold upon arrival will be placed in the Fridge or Freezer upon arrival (ensure a note is made on the requisition in Workday).

Questions?

If you have questions or concerns, please contact:

Malena Braatne-Millstein

📞509-335-3151